Financial and accounting management
Financial management
Accounting Plan a demo
The foundations of YouRent are based on Odoo. This allows us to combine the strengths of Yourent with the many Odoo modules, including accounting (optional). Whether it's for business accounting (management of leases, property costs, expense statements, management fees, etc.) or general accounting (VAT returns, balance sheet, profit and loss account, etc.), you can benefit from the excellent complementarity between Yourent and Odoo to manage everything in a single application, making the vast majority of screens and concepts accessible to any manager with no prior accounting skills.
You will be able to digitise your purchase invoices using OCR (optical character recognition). You will be able to set up the encoding, validation, approval and payment stages within your organisation.
YouRent lets you allocate invoices for communal building charges according to different keys, such as the surface area of the lots, quotas, meter consumption or your own personalised keys.
Once an invoice has been booked, you can add it to a SEPA payment envelope.
At the same time, the tenants' charge statements will be automatically updated with the encoded invoice lines if they are payable by the tenants. At any time, you'll have an overview of the status of your tenants' service charge statements, and you'll be able to complete them very quickly at the end of the period.
As far as the approval process is concerned, you can configure approvers by supplier, by journal, by invoice amount, etc.
Comptabilité
The foundations of YouRent are based on Odoo. This allows us to combine the strengths of Yourent with the many Odoo modules, including accounting (optional). Whether it's for business accounting (management of leases, property costs, expense statements, management fees, etc.) or general accounting (VAT returns, balance sheet, profit and loss account, etc.), you can benefit from the excellent complementarity between Yourent and Odoo to manage everything in a single application, making the vast majority of screens and concepts accessible to any manager with no prior accounting skills.
You will be able to digitise your purchase invoices using OCR (optical character recognition). You will be able to set up the encoding, validation, approval and payment stages within your organisation.
YouRent lets you allocate invoices for communal building charges according to different keys, such as the surface area of the lots, quotas, meter consumption or your own personalised keys.
Once an invoice has been booked, you can add it to a SEPA payment envelope.
At the same time, the tenants' charge statements will be automatically updated with the encoded invoice lines if they are payable by the tenants. At any time, you'll have an overview of the status of your tenants' service charge statements, and you'll be able to complete them very quickly at the end of the period.
As far as the approval process is concerned, you can configure approvers by supplier, by journal, by invoice amount, etc.
Reporting
YouRent centralises all financial and operational data in a single database. This allows you to extract data by owner, building, lot, lease, juggle time dimensions, property types, managers, etc. We also provide you with a series of performance indicators (KPIs) on the profitability of property investments, the impact of vacancies, etc. In addition, as a self-service option, you can answer your many questions via a series of graphs, pivot tables, comparisons between periods, etc.
If you manage properties for third parties, you can provide them with monthly/quarterly/annual management reports in PDF or digital format via their portal. You should also be aware that exports to Excel are ubiquitous, allowing you to output data and figures and carry out any analysis you wish.
Agents, agencies: management for third parties
If you manage the property of third parties, you will certainly want to calculate your management fees, prepare regular reports and reimburse these owners (redditions).
Whether you calculate these fees on the basis of rent paid or signed, with or without service charges, with subtleties at the level of each lot, YouRent can be configured to cover these different situations.
As well as a PDF report, if you prefer to give each owner a digital view of their portfolio, you can activate their "landlord portal". In this, the landlord will have a view of their properties and the leases you manage, their performance, purchase invoices, late payments, requests for technical assistance, etc.
Thanks to YouRent, it's no longer necessary to open a bank account for each owner. You can use cost accounting to see the financial status of each owner at any time. You can generate your own calculations and payment files in just a few clicks, making it easier for you to reimburse them.
Bank connections
YouRent will give you a real-time view of rent payments and supplier invoices thanks to bank connections. Your statements will arrive automatically in the vast majority of cases (via CODAs, PSD2 links, etc). We can guide you and establish the most efficient and least expensive connections possible.
In order to facilitate the processing of banking transactions, YouRent will be able to automatically letter payments that correspond to invoices according to the rules defined. There will always be situations requiring your intervention because the amount does not correspond or the payer is unknown.