Tenancies

How to create a purchase invoice?

When a supplier invoice is received, you can save it from Suppliers ‣ Purchase Invoices.

The first thing you need to do when creating an invoice is to select the relevant supplier, and its reference, thus the relevant periods.



Note

As long as the invoice is in draft, you can make any changes you want (e.g. delete or add item lines, change quantities and prices).

You can then add the product lines by clicking on "add a line". A pop-up will open to encode the lines of the invoice.



Indicate the product, the property, the unit price, and the quantity. Taxes and accounting account are filled in automatically by the system depending on the product. You can modify these on a case-by-case basis. You may also not have a linked product and directly assign an accounting account, but this is not recommended.


On the right of the screen, you have the possibility of clicking on the checkbox "Re-invoice" so that the invoice is re-invoiced to the tenant.


If the selected property contains several lots, the system offers you to choose a distribution key. If you select a distribution key, the invoice line will be automatically distributed over the different batches according to the distribution key.


If the selected product is linked to a counter for the good you have selected, the system will detect it and show you the linked counter. The meter index will be automatically updated based on the quantity shown on the billing line and the invoice end date. If the counter includes passage counters, the system will ask you for the indexes of the different counters to be able to re-invoice the invoice.

In the "Other information" tab you can see that the Landlord is automatically generated as well as his accounting information.



After validating the invoice, the invoice date is generated and an accounting document has been made for this invoice.